From billing to payments and accounting, sERP ensures that you stay right on top of things.
Set fees based on class, item, student status, or a combination of all three. Complete control over billable items and how each item is billed.
Group or individual billing based on class and status. Create specialised billing categories, exempt students from items, and add custom billable items on-the-fly.
Manage and award student scholarships based on criteria as defined by your institution.
Receive full or partial payments via cash, bank/cheque deposit, and mobile money via USSD on all networks. Supports payment cancellation and reversals.
Support for multiple tellers/cashiers. Every payment is logged against the receiving staff member for audit purposes, and filterable by period.
Track students who owe the school at any given period — including past and withdrawn students — and capture payments from debtors who have left.
Generate and send individual or bulk bill payment reminders to parents. Template-based reminders simplify follow-up on debtors and defaulters.
Accept debit and credit card payments online. Parents can pay fees from anywhere, complementing the existing USSD mobile money option.
Configurable scheduled SMS reminders sent automatically to parents with outstanding balances. Set the day and frequency to improve collection rates.
Record advance payments and fee credits against student accounts before billing is prepared. Credits are automatically applied when the next bill is raised.
Formally record and process refunds with a complete audit trail. Every refund is date-stamped, attributed to the processing staff member, and reflected in the student's statement.
Formally write off unrecoverable balances, keeping accounts clean and reports accurate — without altering or deleting historical payment records.
A complete, chronological financial statement per student showing every bill, payment, credit, refund, and write-off in a single printable view.
A dedicated log of all USSD and mobile money payment requests with real-time status. Finance staff can track, confirm, or manually reconcile remote payments.
Record and track expenses and supplementary income with detailed timestamps. Generate an income statement based on collected data at any time.
Record and track banking transactions for reconciliation with your physical bank account. Track issued cheques, deposits and transfers, and export statements.
Built-in point of sale and inventory management. Manage shop items, capture sales, print receipts, track stock levels, and generate sales reports.
A complete double-entry bookkeeping system with a configurable Chart of Accounts, five journal types, and auto-posting of fee payments, POS sales, canteen, and expenditure. Generate Trial Balance, Income Statement, Balance Sheet, and Budget vs Actual reports. Export to CSV or QuickBooks IIF.
Track every physical asset — from buildings and vehicles to ICT equipment. Each asset has a unique code and can be linked to a department. Supports straight-line and declining-balance depreciation with a full disposal workflow.
